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Nicolet College Position Details



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Open Positions

Administrative Specialist - Headwaters, Inc.
JOB DUTIES: Assist the Administrative Specialist with any of the following duties: Utilizes accounting and Microsoft programs to perform duties and responsibilities. Operates office equipment including a computer, copiers, and 10-key calculator. Answers telephone and provide information to callers or route calls to appropriate person or voicemail. Take written messages if required. Maintains telephone and personal contact with staff, vendors and customers on payable and receivable matters as directed. Greets visitors, ascertain nature of business and direct individuals to appropriate person or department. Maintains and updates participant schedules and attendance forms. Maintains participant, staff, and visitor sign in/out sheets. Maintains mail room supplies and orders basic office supplies as needed. Files invoices and payables statements. Keeps organizations social media accounts current with participant activities, job postings, and events. Maintains participant attendance reports in Excel. Enters daily timecards for participants into payroll software. Processes and manages Fire Safety Attendance sheets for each department. Gathers and sends new participant payroll forms to Catholic Charities. Prepares biweekly payroll for participants and gives information to the Director. Research's cash receipts, coding and posting of receipts into accounting software. Prepares bank deposits for Business Manager. Organizes and maintains retention files for the required period. Enters end of month invoices for participant billing. Updates and Tracks transportation billing for participants. Organizes and maintains retention files for the required period. Codes payable receipts prior to entering into accounting software. Enters accounts payable items into accounting software. Process Credit Card Receipts and Statements. Print and mail check payments to vendors. Organizes and maintains retention files for the required period.

GENERAL QUALIFICATIONS: Computer skills, proficient in MS Office programs, good mathematical background, some experience with spreadsheets and automated accounting systems.  Ability to sort, check, count, and verify numbers.  Ability to multi-task, prioritize and work efficiently.  Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels, and clients/customers.  Ability to demonstrate good common sense and sound judgment.  Capable of being firm, but have sensitivity, and able to use tact and diplomacy in dealing with fellow employees, workers, participants, families, legal guardians, public, and other public or private agencies.  Ability to work independently, self-starter, energetic.  Ability to anticipate work needs and follow through with minimum direction.

 
Administrative Support - NAMI Northern Lakes
JOB DUTIES: Support NAMI Northern Lakes Staff with data entry, letter writing and mailings, organizing files, coordinating events, preparing materials, tracking calendar events, and community outreach.

GENERAL QUALIFICATIONS: Competence with Microsoft and Google-based software (365, Google Drive), detail-oriented, efficient, general computer and typing skills, strong communication skills, and community-mindedness. Ideal person has lived experience or loved one with lived experience with mental illness and values the mission of NAMI Northern Lakes.

Animal Caretaker - Oneida County Humane Society
JOB DUTIES: Daily, thorough cleaning of all animal areas, including inside/outside runs, cat areas, floors, dishes, bedding, etc. Spot cleaning of animal and public areas throughout the day. Feeding the animals, including providing special diets as needed. Monitoring the health of the animals on an ongoing basis and rapidly identifying any health problems or conditions (medical or behavioral) and immediately reporting it to management. Medicating animals as directed. Socializing and grooming the animals. Assessing the temperament of the animals to facilitate finding the best possible placement for each individual animal. Doing laundry, dishes, washing windows, cleaning, and mopping public areas as needed. Providing a healthy, safe, clean, and pleasant environment and facilities for the animals and the public. Promoting a humane and caring attitude toward all animals. Treating all animals humanely, properly, and with compassion always, regardless of the situation or circumstance. Working courteously and cooperatively with other staff members. Stocking supplies. Filling in for other areas and performing other tasks/functions as needed.

GENERAL QUALIFICATIONS: Affection for animals, concern for their welfare, and a willingness to accommodate animals in the workplace. Ability and initiative, working with minimal supervision and direction. Maturity, good judgment, and a professional personal appearance. Ability to identify problems or patient conditions (medical and behavioral) that need to be brought to the attention of the immediate supervisor or the veterinary technician. (We will train) Treat people and animals with respect; contribute to effective teamwork; and foster public relations beneficial to the shelter and its programs. Familiarity with animals, knowledge of animal behavior or experience volunteering or working with a rescue group, humane society, foster care involvement or other animal welfare agency are a plus. Comfort and ability to work with animals of unknown disposition and those who may exhibit medical and other problems, as well as aggressive tendencies. Physical/other Requirements: Physical ability to walk and/or stand on your feet throughout a normal workday required. Physical ability to engage in repetitive motions of legs, arms, and hands, to hear, to see, to move animals and goods. Physical ability to push up to 150 pounds and carry up to 50 pounds regularly throughout a normal workday required Allergic conditions, which would be aggravated when handling or working with animals, may be a disqualification. Working conditions include working alone, working outside in varying weather conditions, frequent interruptions. Must be ages 18+

 

Art Department Work Study
JOB DUTIES: Prepping materials for future classes, when specified by art instructor. Other specific projects, responsibilities, or errands as requested by art faculty. On occasion, assisting in the instillation/take-down of art in the gallery or other locations on campus. Cleaning and maintaining the art lab. Removing paint, clay, etc., from tables, chairs, floors, counters, etc. Putting away, and when necessary cleaning, art supplies like brushes, palettes, canvases, papers, etc. Organizing, and sometimes reorganizing, closets and cupboards. Cleaning and maintaining the ceramics lab. Recycling (pugging) the used clay.  Other possible duties related to the art or ceramics studios as assigned by the instructor.

GENERAL QUALIFICATIONS: The following are helpful but not required: Flexibility (the type of work can vary), Organizational skills, Willingness and knack for working somewhat independently and self-directed, Ability to follow directions specifically with good attention to detail (on occasion), Good communication, Reliability, Capacity to lift 10-20 pounds (not an absolute requirement)

Business Office Assistant
JOB DUTIES: Answer phones, assist with counter walk ins, process/deliver mail, assist with processing requests, receipting payments, other misc. office tasks. Assist Student Services staff with collection efforts and backup functions. Compile and organize daily/monthly accounts payable documents.
GENERAL QUALIFICATIONS: Coursework in Accounting, Business, etc.

Client Advocate - New Dawn Pregnancy Center
JOB DUTIES: Completing the required training course. Helping with client intake and services needed. Working with clients using our one-on-one educational classes - Bright Course. Assisting staff with projects.

GENERAL QUALIFICATIONS: An interest to serve and educate others. Our staff primarily works with women during pregnancy, so an interest in women's health is important, too.

Community Day Services Coach - Headwaters, Inc.
JOB DUTIES: Using Discovery and other assessment techniques, assess individuals’ interests, skills and support needs and develop plans and activities based on the information obtained. Identify community resources and activities pertaining to the interest and skill level of participants whom they’re serving. Facilitate participation in typical and integrated activities (those used by the general public), events and organizations in the participant’s neighborhood or local community in ways similar to others of the same age and who share similar interests. Assist individuals with lifestyle development goals such as, but not limited to- developing and maintaining friendships; and developing connections with others in the community around shared skills and interests. Act as a role model and mentor in all areas of daily living, especially age appropriate social behavior, personal care and interpersonal relationships, both in work and other community environments including appropriate work-related dress, habits and attitudes. Provide ongoing training and other support services to enable a person to be employed in the community and to use community resources to participate in community activities. Accompany participants to activities, if needed, and facilitate involvement. Provide support to maintain and/or enhance personal independence as determined by the individual’s goals and desires. Provide attendant care and/ or other supports as necessary (i.e. personal care, medication assistance, etc.) in a respectful and private manner. Provide and assist with transportation including mobility training, coordination and scheduling of transportation services, as needed. Maintain required written and electronic records including progress of goals identified on participant’s person-centered plan, incidents, challenges, etc. Communicate regularly with Team Members and Supervisor regarding individuals served, progress on goals, coordination activities, and ongoing strategies. Communicate progress, successes, and challenges to guardians / care providers as needed and requested. Attend job- related meetings and trainings. Be available to work non-routine hours, as needed. Maintain confidentiality of information regarding individuals and families in accordance to agency, State, and Federal regulations. Performs other duties as directed.

GENERAL QUALIFICATIONS: Capable of being firm, but have sensitivity, and able to use tact and diplomacy in dealing with fellow employees, workers, participants, families, legal guardians, general public, and other public or private agencies.  Ability to influence the actions of others, self-direction and self-motivation are required.  Able to work with limited daily supervision and make accurate, rapid independent decisions.  Knowledge of principles and practices used in working with people who have varying abilities.  Basic understanding and utilization of computers.   
Cosmetology Salon Assistant
JOB DUTIES: Inventory, organize events
GENERAL QUALIFICATIONS: MS Word and Excel experience
Culinary Arts Lab Assistant
JOB DUTIES: General responsibilities include cleaning, preparing food, doing laundry, making copies, organizing, etc

GENERAL QUALIFICATIONS: Preference is given to a Culinary Arts student as they know the lab and have proper uniforms to be in the kitchen, but they are not required to be a culinary student. We will assist and train a student for the position.

Digital Marketing Assistant - Rhinelander Historical Society
JOB DUTIES: The student will be responsible for a variety of digital marketing tasks, including but not limited to: Assist with social media management including content creation and outreach Conducting keyword research to optimize online content for search engines Assisting with the development and implementation of targeted social media strategies Creating and managing promotional content such as videos and newsletters Increase online visibility by managing organizational listings in appropriate online business directories

GENERAL QUALIFICATIONS: The ideal candidate should be either enrolled in or have completed the Digital Marketing program at Nicolet College and possess a foundational understanding of digital marketing principles.  They should be proficient in using social media platforms and content management systems.  Strong communication skills, creativity, attention to  detail, and the ability to work both independently and as part of a team are essential
Facilities Work Study
JOB DUTIES: Wash & detail college owned fleet vehicles & equipment, shovel snow, hand spread sand/salt, cut grass, weed whip, pick up litter around campus, and assist Facilities staff with furniture moves, event set-ups, painting, & remodeling projects.

GENERAL QUALIFICATIONS: Maintain a positive attitude. Ability to lift and move furniture, equipment, and supplies, some of which may weigh up to 75 pounds.

Health Occupations Work Study
JOB DUTIES: Support Health Occupation programs by assisting with: Administration support, Recruitment and Events, Lab and Simulation Support, Project Research, Other Duties as Assigned

GENERAL QUALIFICATIONS: Health Occupation Student with experience in Microsoft platforms (i.e. Word and Excel)

Information Technology Work Study
JOB DUTIES: First point of contact at the Help Desk for all phone, walk-up, and written IT requests. Actively monitor the ticketing system queue, resolve issues, and answer inquiries efficiently using standard operating procedures, documentation, and research. Assist students with relevant needs and recommend services to promote success.

GENERAL QUALIFICATIONS: Proven customer support or service desk experience. Strong desire to help people succeed with their education and accomplish the task at hand. Familiarity with Information Systems and Office Technology.

Instructional Resource Work Study
JOB DUTIES: Greet library patrons and bookstore customers, Answer phones, Process bookstore orders, Checkout library materials, Update OER materials in Pressbooks

GENERAL QUALIFICATIONS: Comfortable learning new software and technologies, Attention to detail, Desire to work with people in person and on the phone, Ability to learn and follow applicable guidelines and rules, Ability to use discretion when serving students and community members in sensitive situations, Good communicating skills to interact with others effectively and professionally

Non-Profit Organization in My Community
You can choose an agency that is not already listed. 
GENERAL QUALIFICATIONS: Must be a registered 501(c)3 non-profit organization or a governmental agency. Work cannot be related to politics.
Office Assistant - Headwaters, Inc.
JOB DUTIES: Utilizes accounting and Microsoft Office programs (Outlook, Excel, and Word) to perform duties and responsibilities. Operates office equipment including computer, copiers, fax machine and 10-key calculator. Answers telephone and provide information to callers or route calls to appropriate person or voicemail. Take written messages if required. Maintains telephone and personal contact with staff, vendors and customers on payable and receivable matters as directed. Greets visitors, ascertain nature of business and direct individuals to appropriate person or department. Maintains and updates participant schedules and attendance forms. Maintains participant, staff, and visitor sign in/out sheets. Maintains mail room supplies and orders basic office supplies as needed. Files invoices and payables statements. Keeps organizations social media accounts current with participant activities, job postings, and events.  Research cash receipts, coding and posting of receipts into accounting software. Prepares bank deposits for Business Manager. Organizes and maintains retention files for the required period. Performs other duties as directed by Director. Enters accounts payable items into accounting software. Organizes and maintains retention files for the required period. Performs other duties as directed by Director. Maintains participant attendance reports in Excel. Enters daily timecards for participants into payroll software. Prepares biweekly payroll for participants and gives information to the Director. Performs other duties as directed by Director.

GENERAL QUALIFICATIONS: Computer skills, proficient in MS Office programs, good mathematical background, some experience with spreadsheets and automated accounting systems.  Ability to sort, check, count, and verify numbers.  Ability to multi-task, prioritize and work efficiently.  Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels, and clients/customers.  Ability to demonstrate good common sense and sound judgment.  Capable of being firm, but have sensitivity, and able to use tact and diplomacy in dealing with fellow employees, workers, participants, families, legal guardians, general public, and other public or private agencies.  Ability to work independently, self-starter, energetic.  Ability to anticipate work needs and follow through with minimum direction. 
Other, Not Listed
Have you spoken with a supervisor regarding a specific role that is not already listed? If so, choose this option.
Production Coach - Headwaters, Inc.
JOB DUTIES: Assist with job set up. Job procedures, task analysis, and time studies. Meet quality standards on all jobs and meet production deadlines. Assist with keeping and maintaining all equipment in operating condition. Explain and demonstrate tasks to resolve work related problems or difficulties. Keep accurate production records on all participants. Monitoring of participant’s goals in written progress notes.  Keep daily notes as required by Production Manager to be used when preparing participant’s work reports and daily communication records. Maintain constant communication with other staff through the use of narratives and checklists so they are informed of participant’s needs and progress. Report any issues to the Production Manager. When necessary, assist with participant’s personal care which includes toileting, feeding, assisting with mobility, and managing behavior issues. Assist in break and lunchroom supervision and clean up. Maintain work area include cleaning, maintaining of equipment, and providing input  for supplies that need replacing. Assist with all production duties and meet quality control standards set by Production Manager. Train participants on jobs to improve quality and quantity of work. Supervise participants on work outings during work hours when necessary. Maintain all safety procedures and standards set by the agency; assist with inventory. Substitute for other Program Assistants when necessary. Prepare incident and accident reports in a timely manner. Comply with specific program policies, guidelines, and requirements. Maintain confidentiality of information regarding individuals and families in accordance with agency, State, and Federal regulations. Follow through on participant’s case plan.  Able to use discretion and integrity to process consumer and office information and data in a confidential and professional manner.  Information may be of personal nature and if disclosed, could cause serious adverse legal and community reaction and concern for this agency or this position. Performs other duties as directed.

GENERAL QUALIFICATIONS: CNA preferred.   Capable of being firm, but have sensitivity, and able to use tact and diplomacy in dealing with fellow employees, workers, participants, families, legal guardians, general public, and other public or private agencies.  Ability to influence the actions of others, self-direction and self-motivation are required.  Able to work with limited daily supervision and make accurate, rapid independent decisions.  Knowledge of principles and practices used in working with people who have varying abilities.  Basic understanding and utilization of computers.  

Reading Tutor at Central Elementary School
JOB DUTIES: Students will read to and/or tutor children at Central Elementary School as part of the America Reads program.

Reading Tutor at Northwoods Community Elementary School
JOB DUTIES: Students will read to and/or tutor children at Northwoods Community Elementary School as part of the America Reads program.

Reading Tutor at Other Elementary School
JOB DUTIES: Students will read to and/or tutor children at an elementary school in your area as part of the America Reads program.

School of Business and Entrepreneurship Support
JOB DUTIES: 
General Administrative Support: Set up meetings and appointments, i.e. kickoff and staff meetings, basic technical assistance. Photocopy, scanning, and printing documents as needed. Maintain office supplies and place orders when necessary. Maintain Business Program promotional swag: bags, lanyards, candy, phone card holders, pens, etc. Maintain Business Program general Brightspace page (s). Draft, edit promotional materials for internal use, i.e. flyers for campus events.
Event and Meeting Support: Help coordinate events, workshops, or guest lectures. Reserve rooms and arrange for necessary equipment or refreshments. Provide basic technical support. Take meeting notes and prepare summaries or action items.
Data Management: Enter data into spreadsheets, databases, or other systems. Assist with surveys, or data analysis for departmental projects.
Miscellaneous: Run errands around campus (e.g., delivering forms, picking up items). Assist with faculty travel arrangements or reimbursements. Provide additional support for department-specific tasks as needed.

GENERAL QUALIFICATIONS: Current student with MS office suite familiarity and an excellent work ethic.

Student Internships
You may be able to complete your program internship and earn wages through the work study program. 
Welcome Center Work Study
JOB DUTIES: Students complete administrative tasks to support the functions of the Welcome Center including answering phones, scheduling appointments, completing outreach to current and prospective students, assisting walk-ins and other duties as assigned.

GENERAL QUALIFICATIONS: Customer Service experience, friendly demeanor, willingness to learn
Welding Lab Assistant

JOB DUTIES: Shear metal, clean lab, and small maintenance (grease equipment)

 

GENERAL QUALIFICATIONS:  Lift 50 pounds, work safely in a manufacturing environment, and follows directions.

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